Printing
From brief to proof to pickup.
Quotes and invoices are on Flex. The print shop pack is on Business. Stock is on Business and WhatsApp is on Basic.
Photo by Anthony Roberts on Unsplash
Printing and production
From the press to the pickup counter.
A quote and a deposit are on Flex. The print shop pack and stock are on Business.
One print order, from request to collection. Sample data.
- 1
The customer orders
Amani Weddings orders 200 invitations and 2 roll-up banners on your website. Size, paper, quantity and finish go on the order, not on a scrap of paper. The total is KES 24,000.
- 2
A deposit is taken
She pays KES 12,000 up front. The balance of KES 12,000 stays visible on the invoice.
- 3
The artwork is approved
Attach the proof. She approves version 2 and the approval stays with the order.
- 4
The job is printed
On Business, the order lists the materials it needs and stock follows. The job ticket shows where it is.
- 5
The balance is settled
Mark the job ready, take the last KES 12,000 and hand it over. The invoice shows Paid.
Deposit and balance
See the balance after a deposit.
The invoice keeps the total, the deposit and the balance apart. When the customer collects and pays the rest, the balance drops to zero and the status changes to Paid. Quotes and invoices are on Flex.
Production
Know what is ready for collection.
This is a real screen from a demo print shop. Each job sits in a column from intake to pickup, so you can answer a customer without walking to the press. The print shop pack is on Business.
On every print order
Everything the press needs to know
The spec
Size, stock, quantity, colours and finishing in one place.
Artwork and proofs
Files and the customer's approval, kept with the order.
A deposit and a balance
What was paid up front and what is due on collection.
Production status
Where each job is, so you can answer a customer without walking to the press.
Materials
On Business. The paper and ink a job needs, taken from stock when it runs.
The customer
Past orders are on Flex. On Basic, WhatsApp chats sit on the same customer.
Quotes
Win the job before you start it
A request form on your website sends the customer's brief to your workspace as a lead. Follow up, send a quotation, and take the order when they say yes.
Tools for the print shop
Print shop
On Business, as your one industry pack, or on Growth with the other packs.
Work intake
Ask us. A job record for each order, with status and handover, when you request it.
Quotations
On Flex. Price the job before the customer commits.
Inventory
On Business. Paper and materials, with counts that follow the jobs.
Website
On Flex. A request form so customers can send a brief any time.
WhatsApp conversations
On Basic. Chat with customers about proofs and pickup. Ask us for message rates.
Questions about printing
Can I take a deposit on a print job?
Yes. Record the deposit on the order's invoice. The balance shows until the job is collected.
Can I track the paper and materials a job uses?
On Business. Each order lists its production requirements, and your stock follows when the job runs.
Can customers send me a brief online?
Yes. A request form on your site creates a lead with their details and what they want printed.
Do I need a till?
Many print shops run on jobs and invoices, which are on Flex. A till for counter sales is on Basic.
Run every print job in one place
Start free with a quote and an invoice. The print shop pack and stock are on Business.